Job Description

Are you a detail-oriented, proactive professional with a passion for supporting programs in a mission-driven environment? This nonprofit is seeking a temporary Program Specialist to provide essential administrative and project support for leadership teams. This role offers an exciting opportunity to coordinate meetings, manage communications, and assist with program execution. If you thrive in a fast-paced setting, enjoy problem-solving, and have a strong eye for detail, this could be the role for you!

Key Responsibilities:

• Provide administrative and logistical support for leadership teams, including scheduling meetings, taking minutes, and tracking action items.
• Coordinate speaker logistics for key meetings, ensuring all materials, deadlines, and event needs are met.
• Maintain program records, track meeting schedules, and assist in preparing training resources and materials.
• Serve as a point of contact for program-related inquiries, managing email communications and ensuring timely responses.
• Support in-person and virtual events, including assisting with registration, preparing materials, and providing on-site administrative support as needed.
• Assist with website updates, resource management, and department-wide communications.
• Stay updated on strategic initiatives to progress internal deliverables across the team and industry leaders. Strong time management skills are a must!

Why You’ll Love Working Here:

• Nonprofit with a mission dedicated within the healthcare field to make a positive social impact.
• Hybrid work model with two days in-office.
• This is a temporary-to-hire opportunity.

What We’re Looking For:

• Administrative in nature. You have at least two years of program, project or similar administrative experience, preferably within a nonprofit or healthcare office environment.
• Proactive. You anticipate needs, take initiative, and are resourceful in solving problems.
• Dynamic. You can juggle a variety of demanding responsibilities throughout the day and understand how to prioritize these demands.
• Collaborative. You enjoy working with teams and building relationships across departments.
• Tech-savvy. You are proficient in Microsoft Office and virtual meeting platforms like Zoom.
• Organized. You excel at managing multiple tasks, keeping details in order, and ensuring nothing falls through the cracks.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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