Job Description

Administrative Assistant/Transcriptionist

Virginia Beach, VA | Full-Time | On-site

S. B. Ballard Construction Company

About Us

S. B. Ballard Construction Company is a top General Contractor/Construction Manager based in Virginia Beach, VA. We specialize in high-quality commercial projects across the Mid-Atlantic and Southeast regions. Check out our portfolio of projects at: sbballard.com/portfolio

Position Overview

We are looking for a detail-oriented Administrative Assistant / Transcriptionist who excels at task tracking, follow-up, and documentation in a fast-paced environment.

What You’ll Do

• Maintain and manage task lists and action items for multiple active construction projects
• Track deadlines and proactively follow up with project teams to ensure completion
• Transcribe meetings and voice notes with high accuracy
• Prepare meeting minutes with clear action items and assignments
• Provide administrative support to leadership
• Organize and maintain project documentation and correspondence
• Heavy daily use of Microsoft Word, Excel, Outlook, and SharePoint
• Create and maintain task trackers and logs (primarily in Excel and/or SharePoint)

What We’re Looking For

• Strong administrative experience with proven task follow-up responsibility
• High proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Excellent organization, attention to detail, and time management skills
• Strong written communication and transcription accuracy
• Ability to manage multiple priorities and projects simultaneously
• Professional handling of confidential and sensitive information

Nice to Have

• Experience in construction, engineering, or facilities management
• Familiarity with higher education, healthcare, K-12, or military projects
• Experience supporting project managers or operations teams

Job Tags

Similar Jobs